Official Swim-a-Thon™ Contest Rules
OFFICIAL RULES – USA Swimming Foundation Swim-a-Thon™ Contest 2013
The contest will be conducted January 1, 2013 through November 30, 2013.
The contest is open to all clubs and teams that complete an official USA Swimming Foundation Swim-a-Thon™ pledge-for-length fundraiser between the dates of January 1, 2013 and November 30, 2013.
Clubs and teams that complete an official USA Swimming Foundation Swim-a-Thon™ pledge-for-length fundraiser between the dates of January 1, 2013 and November 30, 2013 are automatically entered into the USA Swimming Foundation 2013 Swim-a-Thon™ Contest.
Clubs and teams have the right to opt-out of the USA Swimming Foundation 2013 Swim-a-Thon™ Contest and may do so by email request to firstname.lastname@example.org
. In the subject line of the email, write “Opt-out Request - USA Swimming Foundation 2013 Swim-a-Thon™ Contest.” In the body of the email, please include your club or team name, organization contact name, email address and phone number. Opt-out requests must be received by December 31, 2013.
Four (4) Gold Medal prize winners will be announced on February 10, 2014.
Drawing for one (1) Grand Prize winner will be held on February 15, 2014.
Club or team must register their official USA Swimming Foundation Swim-a-Thon™ pledge-for-length fundraiser one of two ways:
>Via the TeamUnify online fundraiser platform.
>By submission of the USA Swimming Foundation Swim-a-Thon™ Contract, which must be completed in full, signed and submitted per instructions outlined on the Swim-a-Thon™ Contract.
To qualify for the contest, the club or team must be in good standing with USA Swimming and have fulfilled all Swim-a-Thon™ contract requirements as outlined below. Failure to complete one or more of these requirements will disqualify your club or team from the contest.
Within 60 days of the completion of your Swim-a-Thon™ fundraising event you must:
>Submit a single check from your team or organization, made payable to the USA Swimming Foundation. The amount of the check should equal a minimum of 5% or more of the gross amount collected from your Swim-a-Thon™.
>Submit a Financial Report Form, completed in full.
Note: Financial Report Form must include the total number of athletes that participated in your Swim-a-Thon™ event.
>Submit your completed Award Redemption Form.
Club and team total revenue earned will be absolute as of January 31, 2014. For purposes of this contest, any monies or donations collected by the club or team after January 31, 2014 will not be tallied into their final revenue total, or converted into contest points for allocation towards their overall point totals.
Gold Medal winners will be determined by the team or club earning the most contest points in their respective club membership size category. A total of four Gold Medal winners will be selected based on the following club or team member size:
>Category 1: 0 – 75 members
>Category 2: 76-150 members
>Category 3: 151-300 members
>Category 4: 300+ members
USA Swimming member clubs and teams will have their membership size computations established and deemed absolute via hard data derived from the USA Swimming membership database on March 1, 2013.
For non-USA Swimming member clubs and teams, the USA Swimming Foundation reserves the right to utilize any available means in determining a club size category for every point and award component of this contest.
Contest points are earned based on the following point criteria:
>One point for every Swim-a-Thon™ dollar raised.
>Two points for every dollar paid to the USA Swimming Foundation (5% minimum of total amount raised required per Swim-a-Thon™ contract). Additional donations to the Foundation over and above the required 5% will be calculated at two points for every dollar.
>10,000 bonus points earned for achieving club or team fundraising goal.
>10,000 bonus points awarded to the club or team who has achieved the highest average dollar raised per athlete. Highest average dollar raised per athlete bonus points will be awarded to one (1) club in each of the four (4) categories.
>5,000 bonus points earned for submission of a USA Swimming Foundation Swim-a-Thon™ Promotional Video that meets the minimum Promotional Video Requirements.
Promotional Video Requirements. By entering a video submission for this contest, the promotional video must meet and include all of the following requirements to earn the bonus point award.
>USA Swimming Foundation Swim-a-Thon™ logo.
>Club or team logo.
>Tell story of your successful Swim-a-Thon™ and reason why you think it’s a great fundraising tool.
>Video cannot exceed 90 seconds in length.
>Promotional videos will be accepted in DVD format only, must be postmarked no later than December 31, 2013 and mailed to:
USA Swimming Foundation
Attn: SAT Video Promo
1 Olympic Plaza
Colorado Springs, CO 80909
Gold Medal prize winners will receive:
>One entry into the Grand Prize drawing.
>A custom designed Deck Pass Patch for their club or team.
>2014 feature article in USA Swimming Splash Magazine.
>$200 in Visa Gift Cards. Prize provided by TeamUnify.
>One gift certificate or gift card to a pizza restaurant of club’s choice.
-Category 1: 0 – 75 members receives a $150 gift certificate
-Category 2: 76-150 members receives a $300 gift certificate
-Category 3: 151-300 members receives a $600 gift certificate
-Category 4: 300+ members receives a $750 gift certificate
One Grand Prize winner will be selected by random drawing from the pool of Gold Medal prize winners on February 15, 2014. Drawing will be facilitated by an unrelated, unassociated third party.
Grand Prize Winner will receive:
>Personal visit to their team or club by Olympic gold medalist Ricky Berens on a mutually agreeable date during the month of March, 2014.
>One year’s worth of license fees for the SwimOffice™ Team Management online platform. Prize provided by TeamUnify.
-Existing TeamUnify subscribers will receive a credit on their account for one (1) years’ worth of SwimOffice™ Team Management licensing fees.
-Non TeamUnify subscribers will be awarded one (1) years’ worth of licensing fees upon implementation of the SwimOffice™ Team Management online platform.
All taxes relative to the prize package are the sole responsibility of the winners. No prize substitutions, assignments or transfers. No cash equivalents. If the Grand Prize winner cannot arrange a mutually agreeable date with Ricky Berens during the month of March, 2014, then this award will be permanently forfeited.
Video permission, release and consent. By entering a video submission for this contest, all submissions become the sole property of USA Swimming Foundation, USA Swimming and TeamUnify, known as “sponsor.” Additionally, by entering a submission in this contest, entrant gives said sponsor ownership of the submission and its components and assigns all right, title and interest of the submission to sponsor to use, display, make derivative works of, reproduce, transmit, edit, modify, distribute, post and broadcast the submission in any media forum. It is the sole responsibility of the club or team to obtain consent release forms for anyone under the age of 18 participating in the submitted contest video, including the photographing and voice recording and understand the use of these photographs and/or recordings singularly or in conjunction with other photographs and/or recordings can be used for advertising, publicity, commercial or other business purposes. Sponsor reserves the right to reject any video submission that does not meet the minimum requirements as outlined in item #13 of the official contest rules and will disqualify any video submission that contains any of the following, but not limited to, offensive or inappropriate language, displays or acts of violence, discrimination, nudity or any other behavior, action or form of communication that could be construed as distasteful, inappropriate, offensive or objectionable.
All entrants participating in this contest acknowledge their right to decline automatic entry into the contest and understand their right to opt-out of the contest by December 31, 2013. All entrants participating in this contest also acknowledge that the full rules and details of the contest have been made available to them in writing and they therefore understand and agree that neither the USA Swimming Foundation, USA Swimming or TeamUnify, their agents, affiliates, sponsor’s, representatives or employees have any liability with respect to any damages or injuries as a result of this contest or use of a their prize or winnings. All participants agree to be bound by these rules.
Please click here for printable verison of Official Contest Rules.