At the 2010 U.S. Aquatic Sports Convention, the USA Swimming House of Delegates approved a series of rules regarding the Athlete Protection Program. One of these measures was Article 502.6.8 which requires clubs to comply with USA Swimming’s Pre-Employment Screening program.
The new requirement is effective August 31, 2011. This page is intended to explain the new program and to provide clubs with the information related to the pre-employment screening requirement. A complete Program Summary document (pdf) is available below.
Clubs are responsible for hiring and supervising their own coaches and staff, and managing their own volunteers. USA Swimming does not hire, supervise, or manage a club’s employment relationship with its coaches, staff, or volunteers, as that is an independent responsibility of the club. Responsible and thorough hiring practices are critical to maintaining a safe and healthy training environment for our members.
The pre-employment screening program requires clubs to certify to USA Swimming that they have conducted three required screens prior to offering employment to any potential employee.
The three screens are:
(1) past employment reference checks
(2) verify the highest held level of education
(3) acquire a state motor vehicle report
Clubs are also encouraged to complete two option screens:
(1) social network search
(2) Google media search
Initiate a pre-employment screen
Clubs are responsible for hiring and supervising their own coaches and staff, and managing their own volunteers. USA Swimming does not hire, supervise, or manage a club’s employment relationship with its coaches, staff, or volunteers, as that is an independent responsibility of the club. The pre-employment screening program requires clubs to certify to USA Swimming that they have conducted certain pre-employments screenings for covered individuals.
Note that USA Swimming’s Background Check Program is a criminal record search and is not a substitute for a club conducting appropriate pre-employment inquiries. Clubs should carefully check references and previous employers and verify information provided by the applicant using available screening resources.
Requirement and Required Procedures
Under Article 502.6.8 of the USA Swimming rulebook, all clubs are required to comply with the USA Swimming Pre-Employment Screening Procedures for New Employees for all new employees who are required to be USA Swimming members under Article 305.4 and 502.6.3.
Required Pre-Employment Screening Procedures
As a condition of membership in USA Swimming, member clubs are required to conduct the following pre-employment screens on their new employees who are required to be USA Swimming members by USA Swimming rules.
1) Past Employment Reference Checks or Verifications. Where there have been multiple employers, minimum of the three most recent employers.
2) Education Verification (highest held)
3) State Motor Vehicle Report Examination
The club should carefully review and evaluate the information gathered as part of making a final decision to offer employment to a candidate. The screening process should be completed before the employee is officially hired and begins employment.
Additional Recommended Pre-Employment Screening Procedures
USA Swimming also recommends that local member clubs conduct the following internal research into new employees who are required to be members by USA Swimming rules:
4) Social Network Search;
5) Google Media Search
If the club chooses to complete the recommended screens listed above, it should carefully review and evaluate the information gathered as a part of making a final decision to offer employment to a candidate.
If you have additional questions or need more information after reviewing the FAQ document, please contact email@example.com.
Key Program Details
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USA Swimming has identified nationally-recognized companies that can assist clubs with fulfilling the required and recommended components of the Pre-Employment Screening program. These companies are accredited consumer reporting agencies that have agreed to provide the required services at preferred pricing for USA Swimming clubs. In addition to providing the required services, these companies are able to assist clubs with fulfilling mandated employer obligations related to the screening process.