USA Swimming Seeking Paralegal

USA Swimming Seeking Paralegal

By USA Swimming  | Tuesday, January 21, 2020

Position Title:  Paralegal

Division:  Business Affairs

FLSA Status:  Exempt


Reports To:  Chief Administrative Office and General Counsel

Reviewed/Revised:  01/17/20

Job Summary:

The Paralegal position works with the Chief Administrative Officer & General Counsel to provide administrative and program support for USA Swimming’s legal efforts.  The Paralegal will also work closely with USA Swimming’s Associate Counsel & Director of Safe Sport; Director, Risk Management; and Director, Human Resources & Employee Engagement.


Essential Duties/Responsibilities:


  • Develop and maintain a case file indexing system that can be used as an active archive for all ongoing and completed cases
  • Utilize existing files and a variety of other research resources to develop information on relevant facts and law of pending cases
  • Work with attorneys to develop legal arguments, motions and other case filings
  • Assist with preparation of legal documents, including routine pleadings and motions, affidavits, and interrogatories

  • Manage discovery process of pending cases
  • Assist with trial preparation



  • Act as contract expert and work with all Business Units to ensure completeness, accuracy, and consistency in approach and format
  • Evaluate and review requested contract changes; escalate deviations to division leadership and/or operational stakeholders, as appropriate
  • Implement and maintain system to organize and keep track of existing contracts and deadlines, including electronic file organization and management



  • Assist Safe Sport division with case management and statistics
  • Assist Risk Management division with claims management
  • Assist Human Resources division to ensure use of best practices and compliance
  • Create reports for attorneys based on case specifications and attorney requests
  • Prepare correspondence, as necessary
  • Monitor changes to relevant statutes and submit reports on pertinent changes



  • 10+ years as a legal administrator, paralegal or similar position

  • Certificate of completion from an ABA-approved paralegal certification program of education and training, or an associate degree in paralegal studies
  • Proficient with Microsoft Office, specifically Outlook, Word, and Excel
  • Strong research and report-generating skills
  • Experience in using legal database software
  • Ability to maintain confidentiality, and to exercise discretion and good judgment
  • Ability to balance priorities to best focus on key organizational initiatives and meet deadlines
  • Ability to effectively multi-task, manage time sensitive documents and have exceptional organizational skills
  • Strong communication (verbal and written) and presentation skills
  • Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters
  • Strong analytical and problem-solving skills
  • Ability to engage and work effectively with board members, attorneys, senior staff, volunteers and members
  • Strong professional presence in representing USA Swimming internally and externally


This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job; other duties may be assigned.


USA Swimming is proud to be an Equal Employment Opportunity Employer


Interested candidates may submit their resume and cover letter via email




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