Member Data Validation Service

The Member Data Validation Service (MDVS) for clubs provides for integrating club databases hosted by third-party swim team management software vendors with the USA Swimming member database called SWIMS.  The goal of the service is to improve the quality of data for both the club and USA Swimming.

 

Depending on the vendor implementation, it provides club registrars with the ability to compare the information in their member database with the information in SWIMS to ensure they are in sync with each other.

 

Each club must give their third-party vendor permission ("activate" the vendor) to exchange club registration data with SWIMS on behalf of the club.  Please read Instructions - How to Activate a Vendor before starting this process.

FAQs

The Member Data Validation Service provides for integrating club databases hosted by third-party swim team management software vendors with the USA Swimming member database called SWIMS.  Depending on the vendor implementation, it provides club registrars with the ability to compare the information in their member database with the information in SWIMS to ensure they are in sync with each other.  Athlete membership data can be verified before forwarding a registration file to the LSC registrar to ensure the quality of the data being submitted and identify transfers. It may also be used in meet reconciliation to identify athletes are registered on the date of the meet per USA Swimming rules.  The goal of the service is to improve the quality of data for both the club and USA Swimming.

In 2014, the USA Swimming Board of Directors tasked the staff with creating a platform that would allow members to join USA Swimming online.  After researching several different options, it became apparent that approximately 80% of our clubs already had an online registration option available to them through their third-party team management software vendors (ACTIVE Hy-Tek, Club Assistant, Swim-Smarter, SwimTopia, TeamUnify, and others).  Rather than reinvent the process or ask parents to join USA Swimming separately (adding another step to the registration process), it was decided to enhance the existing platforms by allowing clubs to compare the membership information in their databases against SWIMS to improve data integrity in the registration databases.  

Where can I get my club administrator (club portal) passcode?
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What changes will take place for those clubs that don’t use the Member Data Validation Service?
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What type of training will club registrars receive from their chosen vendor?
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What must a club do to enable the service for their club?
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Which third-party software vendors are offering MDVS?
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What are the benefits of the MDVS?
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