Background Checking Program
The purpose of this background check is to determine an individual’s eligibility for membership in USA Swimming. Criminal background checking is not intended to serve as a pre-employment screening program. The background checking process is a criminal record search and is not a substitute for a club conducting appropriate pre-employment inquiries of applicants. Clubs should carefully check references and prior employers.
Completing a USA Swimming background check is an online process that starts on this page. Click on “Initiate a Background Check” to start. You will start the process on the USA Swimming website and subsequently be directed to the SterlingBackCheck website. On the USA-S site you will select the appropriate check:
- New Member Background Check
- Renewal Background Check
Once on the Sterling BackCheck site, you will provide the information requested and pay for the check. Print and save the last page as confirmation that you initiated a check. If you encounter a problem with the process, please contact our dedicated customer service agent Maggie via email at Maggie.Gomes@sterlingbackcheck.com.
Key Program Details
- All new members are required to complete a criminal background check. The cost of the background check is $36.50.
- Anyone who has been associated with an address in certain New York counties may be subject to an additional fee for county criminal searches (see FAQ #8).
- The criteria used to evaluate background checks is presented in the Program Overview PDF
- SterlingBackCheck will perform checks based on four key identifiers - name, address history, date of birth and social security number.
- Protection of sensitive personal information is a key component of the program
- Members without a SSN may be required to take an international check (see (FAQ #10). Please contact email@example.com to request information regarding international checks.
- It takes 7-10 business days on average for Sterling to return the background check to the applicant. Please be aware of the return time frame and renew your background check at the beginning of the month in which it expires to avoid any lapse in membership.
- New background checks should be initiated as soon as you make the decision to join USA Swimming to avoid any lapse in membership.
- The program will provide members an opportunity to challenge incorrect information in the background check report before a membership decision is made.
- Background checks must be renewed every 24 months. The cost for a Renewal Check is $18. If you do not renew your background check within 30 days of its expiration, you will need to complete the new member background check.
See the Program Overview and FAQ Document for more information.
Initiate a Background Check
All non-athlete members a required to pass a criminal background check as a condition of membership. Click the button below if you:
- are an existing member and need to renew your background check; or
- are a new member and need to take a background check for the first time.
Regular Background Check
Anyone who has been living in the United States for the past 10 years or longer or who has a Social Security Number (SSN) or IRS-issued Individual Taxpayer Identification Number (ITIN) should initiate the background check by clicking the button below.
NOTE: If you originally joined USA Swimming in the membership category "Other", and you are now changing your membership to "Coach" or "Official" you MUST complete the "New Member Background Check" on the next page.
International Background Check
Anyone living outside the United States for more than 13 consecutive months within the past 10 years and any first-time resident of the United States who does not have a SSN or ITIN should contact firstname.lastname@example.org
to receive instructions on how to complete a background check.