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Non-Sanctioned Meets
USA Swimming Non-Sanctioned Virtual Meet Solution
Will your meet satisfy USA Swimming Sanctioning Rules with Officials and timing systems?
YES
Host a Sanctioned Virtual Meet
- Sanctioned Meet Protocol does not change
- Times should be sent to your LSC Times Officer in an uploadable file format (.sd3 (Hytek, SwimTopia's Meet Maestro), .cl2 (Team-Unify), .lef (Omega), .xml).
- Times count towards IMX/IMR, VCC, Club Excellence, Meet entry, and all other USA Swimming programs.
- Time Standards and PowerPoints will be assigned to each time.
- Times will show up in all USA Swimming times searches
- A Sanctioned Virtual meet counts towards a Flex member's two meet limit.
- All Clubs must be USA Swimming clubs
- All Athletes must be USA Swimming members and must be Athlete Protection Training (APT) compliant. LSC's will be responsible for Meet Recon, following normal Sanctioned Meet Protocol.
- Sanctioned meets can be combined into a singular meet file using other software like Team-Unify Touch Pad, HyTek, Swimmingly, SwimTopia's Meet Maestro, Swim Connection, etc.
NO
Host a Non-Sanctioned Virtual Meet
- Times should be sent to virtualmeets@usaswimming.org in one of the following uploadable file format (.sd3 (Hytek, SwimTopia's Meet Maestro, Swimmingly), .cl2 (Team-Unify), .lef (Omega), .xml).
- Times DO NOT count towards IMX/IMR, VCC, Club Excellence, Meet entry to any meets, or any USA Swimming programs.
- Time Standards and PowerPoints WILL NOT be assigned to these times.
- Times will show up in separate Non-Sanctioned Virtual meet search (individual search)
- A Non-Sanctioned Virtual meet DOES NOT count towards a Flex member's two meet limit.
- All Clubs must be USA Swimming clubs.
- All Athletes must be USA Swimming members and must be Athlete Protection Training (APT) compliant. Any non-compliant athletes will not be loaded into the the SWIMS database.
Resources
Sanctioned vs. Non-Sanctioned Meet Flow Chart
Meet Manager Demo Guide
Coach's How To Run a Virtual Meet
SwimTopia's Meet Maestro - Virtual Meet Quick Start
Swimmingly - How To Run a Virtual Meet
Virtual Meet Information
How to Use Colorado Time Systems Dolphin
FAQs
Why did USA Swimming create this member service?
- In a world where large meets are unlikely to occur, USA Swimming recognizes the need to provide racing opportunities to all USA Swimming registered clubs.
- This Non-Sanctioned virtual meet solution ensures that all clubs across the country can participate in FUN racing and competition today, even if you do not subscribe to a meet management software or cannot satisfy USA Swimming's Officials and timing systems requirements for Sanctioned competitions.
- With the ability to load all Non-Sanctioned times into the SWIMS database without sacrificing the data integrity of Sanctioned times, there is more incentive to track results and submit results files.
- With this solution, swimmers can enjoy a competitive atmosphere while clubs can quickly host a meet without the typical restrictions and planning required.
How long will it take for Non-Sanctioned Virtual meets to be loaded into SWIMS?
Non-Sanctioned virtual meets will be loaded within 72 hours of receiving the emailed results.
What is a virtual meet?
A virtual meet allows club teams to compete against each other but swim locally within their own LSCs or different LSCs. It is a collection of competitions that may occur at different pools with results sent to a central location to be merged into a collective database of results.
What is the difference between a Sanctioned meet and a Non-Sanctioned meet?
Non-Sanctioned meets are FUN competitions that are completely free and do not have any officiating or automated timing system requirements per the USA Swimming rule-book. The times for these meets DO NOT count for any purposes other than fun racing. Sanctioned meets satisfy all USA Swimming rules with proper timing requirements and officiating requirements. These times count for meet entry and all other USA Swimming programs.
Can I run a Non-Sanctioned Virtual Meet with off events (75 Free, 75 Back, etc.)?
Yes, you can, but off event times WILL NOT be loaded into the SWIMS database. Feel free to host any non-sanctioned competition with off events, but please do not send the results to USA Swimming. Within your meet management software, a workaround is to run "off events" as Time Trials. Then when you export results, you can exclude the time trial events from the export that is sent to USA Swimming.
Can I run a meet with Hytek Meet Manager, Team-Unify Touch Pad, SwimTopia's Meet Maestro, or Swimmingly?
Yes! As long as you export results into the correct file format (.sd3 (Hytek, SwimTopia's Meet Maestro, Swimmingly), .cl2 (Team-Unify, HyTek), .lef (Omega), .xml), USA Swimming will load your results into SWIMS.
What is the difference between USA Swimming's Virtual option and what other third party vendors are offering?
Other third party vendors are offering the ability for teams to merge meet results before sending the results to USA Swimming. The USA Swimming Virtual meet solution allows any club to compete against any other club, regardless of whether the competition is sanctioned (even if the club does not have a Meet Manager software). The main difference with the USA Swimming solution is that results are loaded into the SWIMS database separately and then can be combined via the Virtual Meet Simulator.
Can I search my times from Non-Sanctioned Virtual meets?
Yes! At usaswimming.org/times/virtual-offerings/non-sanctioned-times-search, you can search all of your non-sanctioned times. Please note that times do not count towards meet entry or any USA Swimming program. This times search is merely a member service so you don't have to track times yourself!
What is the Leaderboard?
The Leaderboard is a top times search of all non-sanctioned meets. Times can be filtered by gender, age group, course, stroke, and distance
What if my club does not have a meet management software?
If your club does not have access to a meet management software, you have two options:
1) Purchase a meet management software like Team Unify Touch Pad (both Swim Office and Swim Office Pro include access to Touch Pad), Swimmingly, HyTek Meet Manager, or SwimTopia's Meet Maestro.
2) Download a Demo version of Active Meet Manager. With this demo, you will be able to run a meet with a maximum of 6 events. Please refer to the Active Meet Manager Demo Guide.
1) Purchase a meet management software like Team Unify Touch Pad (both Swim Office and Swim Office Pro include access to Touch Pad), Swimmingly, HyTek Meet Manager, or SwimTopia's Meet Maestro.
2) Download a Demo version of Active Meet Manager. With this demo, you will be able to run a meet with a maximum of 6 events. Please refer to the Active Meet Manager Demo Guide.
Active Meet Manager Demo Guide
Resources
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