Managing Your Team

Whether your club is owned and managed by the coach, an institution such as a school or YMCA, or a parent-run board, we have information here to help it run smoothly. Marketing and fundraising, risk management and insurance, selecting staff, and recruiting and retaining volunteers are all essential components of running a successful club.

TEAM STRUCTURE

PARENT GOVERNED CLUB

The most common organizational model for swim teams in the United States is the parent-owned, non-profit or not for profit corporation. This legal structure allows a team to maintain tax-exempt status.

LEARN MORE

COACH OWNED CLUB

Many successful competitive swimming programs in the United States are coach or privately owned. These teams are legally structured one of several ways. Traditionally there have been numerous sole proprietor and partnership arrangements.

LEARN MORE

INSTITUTION OWNED CLUB

There are many places in the United States where the swim team is one of the programs offered by the owner or operator of a swimming facility. These entities typically include universities or colleges, YMCAs or YWCAs, Boys and Girls Clubs, park and recreation departments, and private schools or school districts.

LEARN MORE

Marketing & Fundraising

Tough Love Marketing-The Reality of How Outsiders View Swimming

29:15MAR 30, 2017

Risk Management & Insurance

Insurance Documents & Forms Safety/Operational Risk Insurance Certificates Optional Insurance Coverage Report of Occurence

Covered Activities 2020

2020 Excess Accident Medical Insurance

2020 Certificate of Insurance

2020 Club Insurance Packet

Insurance Coverage FAQS 2020

Sample Liability Release for Volunteers

Sample Liability Release for Travel By Minors

Sample Liability Release for Travel Over 18

Sample Liability Release for Non-members

Sample Liability Release for Athletes

Operational Risk Mandatory Certifications and Practices Checklist

2019 Concussion Laws by State

Acknowledgment of Receipt of Concussion Information

Operation Risk/ Safety Manual

Concussion Training Required to Attend Meets in California

Hypoxic Blackout Presentation

Joint Statement on Hypoxic Blackout

Hypoxic Training Recommendations

Meet Marshall Check List Card

First Aid Kits

2020 Team Certificate Insurance

2020 Certificates Now Instruction For Clubs

USA Swimming Marketplace Info 2017

Risk Management Services Contact Information

RMS Optional Insurance Programs

Report of Occurrence Instruction & Form

SWIM STAFF SELECT

Getting the right personnel in the right roles is a protective factor against abuse in sport. Safe Sport is proud to offer a tool to make this process streamlined and accessible to all member clubs.

SwimStaffSelect is a free, online resource to provide teams with the best hiring and HR tools. Club leaders will have the ability to create job descriptions and applications, interview scripts, and reference check forms, as well as have the capability to electronically store hiring records on a password protected site.

SwimStaffSelect was created in partnership with the Non-Profit Risk Management Center and offers hiring tips and best practices.

Get started and learn more about SwimStaffSelect by clicking through the links below.

SWIM-STAFF-SELECT ACCESS

USER GUIDE

Recruiting & Retaining Volunteers

The success of a group is determined by how well the people involved see their responsibilities affecting the program in a positive way. The volunteer who feels appreciated will continue to work and be productive. Praise is the easiest and quickest way to encourage someone. Saying "Thank you" can be the same as a Gold Medal!

HOW TO MAKE A GOOD VOLUNTEER GREAT

Recruit Volunteers
Match the volunteer to the job
Provide training
Provide guidance &reinforcement
Share the glory

To learn more about volunteer motivation and retention resources click below

IMPROVE RETENTION

Starting a new team

USA Swimming offers two classes of membership:

(1) Group members, including clubs, seasonal clubs and organizations; and

(2) Individual members, including athletes, coaches, officials, and non-athletes. Individual members register through their clubs, or, if not associated with a member club, directly through the local Registration Chair.

CHECKLIST FOR STARTING A NEW CLUB

REQUIREMENTS & INSTRUCTIONS

Questions?

We recommend that you review all of the material in this section before submitting your application. If you have any questions, please contact the following:

Local Swim Committee (LSC) Registration chair
Member Services Department

Team Governace Resource Library

Building a Competent Board Assessment and Evaluation Finances Principles of Governance and Planning

Board Building Overview

Board Building-Identify Board Profiling and Benefiting From Diversity

Board Building-Cultivate Motivations and Boards

Board Building-Recruiting Board Members

Orientation of Board Members

Rotate Your Board Members

Activate Your Board Members

Removing A Difficult Board Member

Evaluation Checklist for Club Assessment

Key Questions for Club Assessment and Program Evaluation

The Board and Head Coach Relationship

Assessment & Evaluation

Two FAQS in the Club Financial Area

Budgets

Sample Club Budgets

Financial Statement For Non-profits

Sample Club Budgets

Audit-10 Questions To Ask Your Auditor

10 Basic Responsibilities of Swim Team Boards

How To Write A Vision And Mission Statement

Annual Review Of Important Club Functions

Strategic Planning

Bylaws

Developing A Monthly Coach Report

USA SWIMMING MONTHLY NEWSLETTER

Whether you're a swimmer, parent, coach, fan or official, keep up-to-date on the latest news from USA Swimming with Lanelines, the organization's official e-newsletter. Just enter your email address, and we will send Lanelines directly to your e-mailbox monthly.