Managing Your Team

Whether your club is owned and managed by the coach, an institution such as a school or YMCA, or a non-profit board, we have information here to help it run smoothly. Marketing and fundraising, risk management and insurance, selecting staff, and recruiting and retaining volunteers are all essential components of running a successful club.

TEAM STRUCTURE

BOARD GOVERNED CLUB

The most common organizational model for swim teams in the United States is the non-profit or not for profit corporation. This legal structure allows a team to maintain tax-exempt status.

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COACH OWNED CLUB

Many successful competitive swimming programs in the United States are coach or privately owned. These teams are legally structured one of several ways. Traditionally there have been numerous sole proprietor and partnership arrangements.

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INSTITUTION OWNED CLUB

There are many places in the United States where the swim team is one of the programs offered by the owner or operator of a swimming facility. These entities typically include universities or colleges, YMCAs or YWCAs, Boys and Girls Clubs, park and recreation departments, and private schools or school districts.

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New Categories of Individuals Required to be Non-Athlete Members

In order to comply with U.S. Center for SafeSport requirements, the USA Swimming Board of Directors has approved expanding Corporate Bylaw 2.6.6, which sets forth those who must be non-athlete members of USA Swimming.

ARTICLE DEC 10, 2021

CLUB MARKETING TOOLKIT

Use the USA Swimming marketing toolkit to show your community why kids should join swimming! This toolkit provides downloadable materials for members to customize and use on their own.

GET TOOLKIT

Risk Management & Insurance

Insurance

Operational Risk

Report of Occurrence

SWIM STAFF SELECT

Getting the right personnel in the right roles is a protective factor against abuse in sport. Safe Sport is proud to offer a tool to make this process streamlined and accessible to all member clubs.

SwimStaffSelect is a free, online resource to provide teams with the best hiring and HR tools. Club leaders will have the ability to create job descriptions and applications, interview scripts, and reference check forms, as well as have the capability to electronically store hiring records on a password protected site.

SwimStaffSelect was created in partnership with the Non-Profit Risk Management Center and offers hiring tips and best practices.

Get started and learn more about SwimStaffSelect by clicking through the links provided.

SWIM-STAFF-SELECT ACCESS

USER GUIDE

RECRUITING & RETAINING VOLUNTEERS

The success of a group is determined by how well the people involved see their responsibilities affecting the program in a positive way. The volunteer who feels appreciated will continue to work and be productive. Praise is the easiest and quickest way to encourage someone. Saying "Thank you" can be the same as a Gold Medal!