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TEAM LEADERS

Managing Your Team

Tools for Your Team's Success

Whether your club is owned and managed by the coach, an institution such as a school or YMCA, or a parent-run board, we have information here to help it run smoothly. Marketing and fundraising, risk management and insurance, selecting staff, and recruiting and retaining volunteers are all essential components of running a successful club. 

TEAM STRUCTURE

PARENT GOVERNED CLUB

The most common organizational model for swim teams in the United States is the parent-owned, non-profit or not for profit corporation. This legal structure allows a team to maintain tax-exempt status.




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COACH OWNED CLUB

Many successful competitive swimming programs in the United States are coach or privately owned. These teams are legally structured one of several ways. Traditionally there have been numerous sole proprietor and partnership arrangements.




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INSTITUTION OWNED CLUB

There are many places in the United States where the swim team is one of the programs offered by the owner or operator of a swimming facility. These entities typically include universities or colleges, YMCAs or YWCAs, Boys and Girls Clubs, park and recreation departments, and private schools or school districts.


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Marketing & Fundraising

#SwimBiz Pros: All I Need to Know About Business I Learned From Swimming
21:05MAR 21, 2018
#SwimBiz: The Evolution of Social Media with Elizabeth Beisel
15:17MAR 7, 2018
#SwimBiz: Marci Callan, Creating Ways to Encourage Growth in a non-Olympic Year
27:40FEB 21, 2018
#SwimBiz: How a Swim Team Sold Naming Rights to Their Club
13:35FEB 7, 2018
#SwimBiz: Susan Teeter, Would You Like to Invest in Me?
16:26JAN 31, 2018
#SwimBiz: The Ink Panther - Geting Sponsors to Sign on the Dotted Line
19:59NOV 29, 2017
#SwimBiz: 10 Benefits of LinkedIn, Geri Woessner
15:33NOV 2, 2017
#SwimBiz: The 411 on Sponsorship, Ellen Lucey
24:42OCT 19, 2017
#SwimBiz: Building a Killer Brand, John Mybeck
24:29OCT 5, 2017
#SwimBiz: Mind Games: How Parents Find Swim Teams for Their Kids Online
18:29AUG 24, 2017
#SwimBiz: Steve Raquel: Swim Inside the Lane Lines, Think Outside of It
24:51AUG 15, 2017
#SwimBiz: Insta(nt) Gratification: Video, Images & Posts That Get You Noticed on Instagram
18:36JUL 19, 2017
#SwimBiz: Oh Snap: Intro to the Fastest Growing Network for Teens
17:15JUL 5, 2017
#SwimBiz: Does Every Like Matter: Understanding and Improving Social Media Marketing
21:22JUN 21, 2017
#SwimBiz: Blow Up the Box: Unconventional, Low-Cost Marketing Tactics to Use Locally
23:31MAY 31, 2017
#SwimBiz Pros: Marshall Osborne of Uber
10:58MAY 22, 2017

Risk Management & Insurance

Insurance Documents & Forms Safety/Operational Risk Insurance Certificates Optional Insurance Coverage Report of Occurrence

SWIM STAFF SELECT

Getting the right personnel in the right roles is a protective factor against abuse in sport.  Safe Sport is proud to offer a tool to make this process streamlined and accessible to all member clubs.
 
SwimStaffSelect is a free, online resource to provide teams with the best hiring and HR tools. Club leaders will have the ability to create job descriptions and applications, interview scripts, and reference check forms, as well as have the capability to electronically store hiring records on a password protected site.  
 

SwimStaffSelect was created in partnership with the Non-Profit Risk Management Center and offers hiring tips and best practices. 

Get started and learn more about SwimStaffSelect by clicking through the links below.



SWIM-STAFF-SELECT ACCESS
USER GUIDE

Recruiting & Retaining Volunteers

The success of a group is determined by how well the people involved see their responsibilities affecting the program in a positive way. The volunteer who feels appreciated will continue to work and be productive. Praise is the easiest and quickest way to encourage someone. Saying "Thank you" can be the same as a Gold Medal!


HOW TO MAKE A GOOD VOLUNTEER GREAT
  • Recruit Volunteers
  • Match the volunteer to the job
  • Provide training
  • Provide guidance &reinforcement
  • Share the glory

 

To learn more about volunteer motivation and retention resources click below

IMPROVE RETENTION

Starting a new team

USA Swimming offers two classes of membership:

(1) Group members, including clubs, seasonal clubs and organizations; and

(2) Individual members, including athletes, coaches, officials, and non-athletes. Individual members register through their clubs, or, if not associated with a member club, directly through the local Registration Chair.


CHECKLIST FOR STARTING A NEW CLUB
REQUIREMENTS & INSTRUCTIONS
MEMBER DATA VALIDATION
Questions?

We recommend that you review all of the material in this section before submitting your application.  If you have any questions, please contact the following:

 

Team Governace Resource Library

Building a Competent Board Assessment and Evaluation Finances Principles of Governance and Planning
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