SWIMS 3.0

Coaches & Team Leaders

Resources dedicated to helping Coaches and Team Leaders navigate the new SWIMS application and guide their members through Online Member Registration.

User Manuals

Have a question? We are here to help

Managing Your Team in SWIMS

New Club Application
8:45AUG 13, 2022
Using Club Portal Without a Team Management Software Provider
22:43JUN 28, 2022
How to Generate Your Team Registration Link
1:23JUN 17, 2022
How to Restrict Club Memberships in SWIMS
1:23JUN 17, 2022
How To Activate A Team Management Vendor
1:38JUN 13, 2022
Club Admin

SWIMS FAQs

Will the “Groups” from my team management software auto-populate in SWIMS?
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If I make changes in my team management software, will those update in SWIMS?
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Will my team management software update when I make a change to member information in SWIMS?
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What happens if a time is incorrect in a meet results upload?
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What do I do if I have a set of parents who get divorced, or the primary parent is deceased?
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Can I upgrade a member’s membership type?
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Can a club host a meet in a facility that isn’t theirs? What about hosting in another LSC?
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Can I be a Club Admin for multiple clubs?
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Do you have to be a USA Swimming member to be a Club Admin?
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What if a member doesn’t renew right away when Online Member Registration launches?
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Navigating Online Member Registration

How will Online Member Registration work for my club's parents and members? 
2 Steps to Register

Step 1: Create A New USA Swimming Account 

Step 2: Complete The Registration Process

How to Create an Account for Existing Members
4:00AUG 28, 2022
How to Create an Account for Parents
2:28AUG 28, 2022
Online Member Registration Preview
6:41JUN 9, 2022
Club Admin

Member Registration FAQs

Our club traditionally pays the USA Swimming membership fee for our Coaches. Can we still do that with the new registration system?
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Where are the FINA, high school graduation year, and questions in the registration forms?
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How will parents know which membership type to select during checkout?
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How will outreach members register?
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How will unattached members register with the LSC?
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Can clubs customize the memberships offered to their members?
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What happens if a parent or someone else forwards my clubs registration link to someone that shouldn’t be registering for my club?
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When will clubs receive the new team registration links?
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How will clubs verify that their members are registered with USA Swimming and are able to compete?
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Team Leaders

Registering Your Club FAQs

Will historical club registration data be available in SWIMS 3.0?
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Where will the Club registration link come from?
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Why isn’t the LSC Club fee included as part of the club registration process?
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OMR - Team Management Software Integrations

SwimTopia Online Member Registration Demonstration
9:18OCT 4, 2022
Commit Swimming Online Member Registration Demonstration
11:00AUG 31, 2022
Team Unify Online Member Registration Demonstration
22:46AUG 1, 2022

Communication Archive

Catch up on previous communications sent to Coaches and Team Leaders

USA Swimming Learn to Swim Provider,


On September 1, 2022, USA Swimming will be launching its new SWIMS database. With this launch comes some changes to providers who offer Learn to Swim (LTS) and pre-competitive programs.


Based on your feedback, the SWIMS database launch will allow for a more user-friendly dashboard. This includes, but is not limited to, the ability to add staff, update primary contact information and edit facility information. In addition, users will be able to recover and update passwords themselves.


To take advantage of these new features, and to continue to be listed on USA Swimming’s Find a Provider search tool, LTS providers will have to manually reapply to the Swim Lesson Provider Network. The ability to reapply will be available starting October 3, 2022, and upon approval, will provide users an updated dashboard in SWIMS. This means LTS providers and pre-competitive programs will not populate in the Find a Provider search tool on the USA Swimming website between September 1 - October 2, 2022.


Here are your steps to reapply:

  1. Starting October 3, 2022 you will have the ability to reapply to the Swim Lesson Provider Network.
    • An email will be sent with the website link to reapply on October 3, 2022.
  2. Once your application is submitted, select USA Swimming staff will approve or deny.
  3. Upon approval, LTS providers are given access to a new membership dashboard. In addition, the updated information is automatically uploaded into the new Find a Provider search tool on the USA Swimming website.

Please note, in order to be eligible to apply for USA Swimming Foundation Youth Learn to Swim Grants, which open October 18, providers must first have completed the manual reapplication process and been approved within the new SWIMS database.


Lastly, starting January 1, 2023, LTS providers applying for participation in the swim lesson provider network will incur an annual listing fee of $50.00*. If providers reapply for their new dashboard before January 1, 2023, the annual listing fee for the 2022-2023 season will be waived. All LTS providers who have not reapplied for their new dashboard before January 1, 2023 will be charged the listing fee.


For additional questions regarding these changes, please email support@usaswimming.org.


For additional questions or concerns regarding SWIMS, visit the SWIMS Resource Hub.


*USA Swimming member clubs are exempt from the LTS listing fee.



USA Swimming Active Hy-Tek Teams,


On Thursday, September 1, 2022 USA Swimming will launch the new SWIMS database and Online Member Registration (OMR). As part of the new registration process, most team management software providers will offer an integration with USA Swimming’s OMR. Unfortunately, Active Hy-Tek chose to pass on the opportunity to integrate with SWIMS and will not offer an integration for clubs using their Team Manager platform.


Although an integration will not be available, USA Swimming's SWIMS database will offer clubs the opportunity to export their rosters in a format that can be imported into Team Manager. Without an integration, rosters in Team Manager will not update automatically with changes to the SWIMS database. The export and import process will need to be performed periodically to ensure your Team Manager roster is consistent with your USA Swimming club roster in SWIMS.


Without an integration, Team Manager will not be available as a selection in the “Activate Vendor” tab of your Club Portal. You can continue to use Team Manager as your team management software provider. This is simply an alert that Team Manager will not automatically sync with the USA Swimming SWIMS database and will not be available for activation as a vendor in the Club Portal.


For additional team management integration information, please visit the team management section of the SWIMS Resource Hub.


Team Manager questions should be sent directly to Active Hy-Tek.


Thank you,

USA Swimming



9-12th Grade Swimmers and Guardians, LSC General Chairs, LSC Administrative Vice-Chairs, LSC Offices, LSC Staff, Club Contacts, Club Presidents and Club Head Coaches,


You are receiving this email to inform you of changes made to the Scholastic All-America qualification period.


Earlier this year, the Scholastic All-America application procedures for the 2021-2022 program were announced here.


Due to updates in the new SWIMS database, the application window will be closing early. The new deadline for submitting applications will be August 31, 2022.


Individuals who wish to apply must still be in 9-12th grade, hold a 3.5 GPA and meet the pool, open water or disability swimmer standards.


To apply to the program, and view all standard requirements, please visit the website here.


Stay up to date on SWIMS by visiting the SWIMS Resource Hub.


Thank you,

USA Swimming



Individuals with an expired background check, Individuals with an upcoming background check expiration date before October 31, 2022, Safe Sport Chairs, Safe Sport Committee, Coaches, LSC Admins, LSC Registrars and LSC Permanent Staff,


You are receiving this email because your background check is currently expired, has an expiration date before October 31, 2022 or you are in a position of leadership among members with expired/expiring background checks.


Last week you received email communication stating the ability to initiate background checks would not be available August 22-24, 2022. Today, August 25, 2022, the ability to initiate background checks is active again.


Currently, background checks can be initiated on the website here. Starting September 1, 2022, background checks will be initiated through a member’s new USA Swimming Account.


For more information regarding SWIMS, please visit the SWIMS Resource Hub.


Thank you,

USA Swimming



USA Swimming Members,


To help address common questions related to the launch of the new SWIMS database and Online Member Registration (OMR), we have some important information related to account creation.


All users need to create an account to access the new SWIMS database. During account creation, existing members must link to their new USA Swimming ID. To preserve historical registration data, APT status, Background Check status, and account permissions USA Swimming created a link between a member’s old USA Swimming ID and their new USA Swimming ID. By linking to your new USA Swimming ID, historical data and permissions are automatically added to your new account.


Members link to their new USA Swimming ID by entering their new ID number during account creation. Members can request and receive their new USA Swimming ID by following the steps below:


  1. During account creation, after selecting “Existing Member”, members can request their new USA Swimming ID be emailed to them. This action will send the new USA Swimming ID to the email on file in USA Swimming’s old member database. The email currently on file may be different than the email entered/used during account creation – please check all your email addresses, junk folders, etc. The email on file may be missing, incorrect or outdated. If you do not receive the email with your new ID, it is likely that your email address is incorrect in the old database. Users that do not receive their new USA Swimming ID via email should proceed to the second step.
  2. If you do not receive the email with your new USA Swimming ID, please reach out to your LSC Admin. Those individuals have access to the “Member Details” search in SWIMS where they can find and share your new USA Swimming ID. Once you receive your ID from your admin, you can proceed with your account creation.

Note: Earlier in the account creation process, users are emailed a Ping verification code. The Ping verification code is not your new USA Swimming ID. Since the verification code will go to the email used for account creation, not the email stored in the old database, the verification code and the new USA Swimming ID may be emailed to different email addresses.


Please reach out to Support@usaswimming.org with any questions related to account creation.


For more information regarding SWIMS, please visit the SWIMS Resource Hub.


Thanks,

USA Swimming



USA Swimming Member,


You are receiving this information because your background check is currently expired or has an expiration date before October 31, 2022.


Between August 22-24, 2022, the ability to initiate background checks will not be available. If your USA Swimming membership has an expiration date between those dates, we highly recommend you initiate the background check now. It is anticipated that the ability to initiate background checks will be functional starting August 25, 2022. If this changes, you will receive a communication from USA Swimming.


Currently, background checks can be initiated on the website here. Starting September 1, 2022, background checks can only be initiated through a member's new dashboard in SWIMS.


For more information regarding SWIMS, please visit the SWIMS Resource Hub.


Thank you,

USA Swimming



USA Swimming Members 17 years and older, LSC General Chairs, LSC Administrative Vice-Chairs, LSC Offices, LSC Staff, LSC Safe Sport Chairs, LSC Registration Chairs, Club Contacts, Club Presidents and Club Head Coaches.


Since 2019, USA Swimming adult athlete members have been required to complete Athlete Protection Training (APT) as a requirement of membership. In 2019, USA Swimming built in an administrative grace period to give athletes 30 days after their 18th birthday to complete the requirement. Effective September 1, 2022, there will no longer be a 30-day administrative grace period. Any 17-year-old athlete who has not completed the APT requirement by their 18th birthday will not be a USA Swimming member in good standing unless or until the APT requirement is completed. Athletes will continue to receive a notification reminder 30 days prior to their 18th birthday as well as a reminder on their 18th birthday.


All USA Swimming members aged 18 years old and older are required to complete APT annually. This is the individual’s responsibility and includes both athlete and non-athlete members.


To learn more about the upcoming changes to your membership, please visit the SWIMS Resource Hub link.


Thank you,

USA Swimming



USA Swimming Member Clubs,


To address questions surrounding the integration of Team Unify products with USA Swimming's new Online Member Registration (OMR), Team Unify created a webinar highlighting important aspects of the Team Unify-OMR integration.


The webinar can be viewed on the SWIMS Resource Hub or directly on YouTube.


For questions on the webinar or Team Unify products please reach out to Support@teamunify.com.


Additional Online Member Registration and SWIMS database resources can always be found on the SWIMS Resource Hub, and all SWIMS questions can be directed to: support@usaswimming.org.


Regards,

USA Swimming



USA Swimming Club Administrators,


The full integration of USA Swimming's OMR and SWIMS with TeamUnify is planned to be available by September 1st. You may prepare for the launch by completing the actions items below within SWIMS prior to that time.


  1. Activate your team management software - Click here for an overview of the process.
  2. Manage/establish your club offerings - Click here for an overview of the process.
  3. Update your Club Staff - Add/edit staff members and assign the appropriate permissions.

We will send a subsequent communication when the integration with TeamUnify is complete. That communication will detail the simple step required by your club to complete the link between SWIMS and TeamUnify. You can view how the integration within TeamUnify will work by watching the webinar here.


Please reach out to support@teamunify.com with any questions.


Thanks,

USA Swimming



USA Swimming Club Administrators,


Welcome to the launch of SWIMS!


SWIMS is currently only available to LSC Administrators, Club Administrators, and USA Swimming staff.


When creating your new USA Swimming account, please make sure to use a personal email address. Since the account email will be linked to your individual membership, shared or group email addresses (E.g. headcoach@123swimmingteam.com) should not be used.


Before the launch to membership on September 1, please complete the action items below:


  • Activate your team management software
    • Click here for an overview of the process
    • Note: The following vendors are available for activation: TeamUnify, SwimTopia, and Commit Swimming
    • Note: You may be required to complete additional steps on your team management account to complete the linking process
  • Manage/Establish your club offerings
  • Update your Club Staff
    • Add/edit staff members and assign the appropriate permissions
    • To do this please click Club>My Club>Team Management>Staff then edit or add staff members

If you do not see “Club” on your top navigation bar, you do not have the appropriate permissions assigned to your account. If you do not have the appropriate access/permissions in SWIMS to complete the tasks above, please contact your LSC. Your LSC Admin can assign and edit permissions for all club users.


Note: It can take up to an hour for permissions to update on your account. Please wait at least an hour before rechecking.


As a reminder, SWIMS resources can be found here. Included on that page is a link to SWIMS user guides and documentation. Click here to directly access those resources.


Please remember that the SWIMS software is still in development until the public launch on September 1. If you have any questions or encounter any issues completing the action items above, please check with your LSC Administrators first. For any remaining questions, report them to support@usaswimming.org or call 719-866-4578.


Thanks,

USA Swimming



USA Swimming & TeamUnify System Notice,


As we approach the launch of USA Swimming’s new Online Member Registration (OMR), we have an important update regarding the compatibility of TeamUnify products. Only the newest version of TeamUnify products will be optimally compatible with the OMR integration. If you are running an older version of a TeamUnify site, your team’s website must be upgraded no later than September 1st, 2022. This upgrade will ensure optimal performance between your TeamUnify website and the new USA Swimming OMR process. Failure to upgrade your site will result in decreased performance with the new USA Swimming OMR process.


Completing the upgrade is completely free and only takes a few minutes. Click here to watch how quickly you can make this update.


Upgrade now in 3 easy steps:

  1. Start the process
  2. Customize your site
  3. Go live

The TeamUnify support team is available for any questions about upgrading. Please do not hesitate to click the "Need Help?" button in your TeamUnify site for assistance.


Thank you,

USA Swimming



USA Swimming Coaches and Club Leaders,


As we approach the launch of the new SWIMS database on September 1, we want to share some updates coming to the Swim-a-Thon program.


The updated SWIMS database will include a new Swim-a-thon dashboard featuring improved and expanded functionality for clubs. With development work on the new dashboard extending past the September 1 launch of SWIMS, the ability to upload and pay Swim-a-Thon donations will be on hold from September 1 – October 31. Starting November 1, all clubs will be able to submit results and donations to USA Swimming through the new dashboard. For clubs with existing Swim-a-Thons in the Sept 1 – Oct 31 timeframe, they still have the ability to call and pay over the phone or send a check directly to USA Swimming headquarters.


During this down time, clubs can still plan, fundraise and complete their Swim-a-Thon at the local level. There will be no disruption beyond the ability to finalize payment through the dashboard.


We know Swim-a-Thons are a vital part of your team's fundraising efforts, and we are excited to continue offering this valuable resource in the future.


To learn more about how to plan and complete a Swim-a-Thon, please visit the website here.


Stay up-to-date on all things SWIMS, by visiting the SWIMS Resource Hub.


Thank you,

USA Swimming



LSCs, Meet Hosts, Teams, and Coaches,


The current Online Meet Entry (OME) system will no longer be available for use starting September 1, 2022. A new OME system is anticipated to launch by the end of 2022.


The ability to create meets, accept entries, or provide times verification will not be available until the launch of the new OME system. We anticipate the new system will be ready in time to accept entries for winter championships and invitationals. Prior to launch, USA Swimming will provide OME system training opportunities and resources for meet hosts and clubs to help navigate the new system.


Thank you for your patience and understanding. If you have any questions, please contact Macie McNichols at mmcnichols@usaswimming.org.


Please share this communication with anyone you feel may be impacted by the upcoming changes.


Regards,

USA Swimming



USA Swimming Club Leaders,


With the new SWIMS platform launching September 1, we will continue to highlight changes that will affect you and your clubs.


The Club Recognition Program (CRP) has been a staple for USA Swimming member clubs. With the launch of the new SWIMS platform, this program will be redesigned and improved to better help our USA Swimming member clubs. Changes include a revamp of the standards and qualifications, logo design and ease in which membership can take advantage of this program.


To increase functionality of the CRP, USA Swimming member clubs will now be able to submit qualifications into SWIMS directly. This allows clubs to utilize previously uploaded information from SWIMS directly into their club portals. Starting November 1, 2022, new standards will be available for Levels 1 and 2, with Levels 3 and 4 emerging in conjunction with the 2024 Paris Olympic Games.


With the launch of SWIMS on September 1, old CRP standards will no longer be available. On November 1, new requirements will be enforced. This means there will be two months where clubs will not be able to submit CRP for approval. For those looking to have approval of current standards, the deadline to submit is August 31, 2022. Please be aware that those CRP certifications measured on current standards will only be valid through December 31, 2022.


As always, for additional information visit the SWIMS Resource Hub.


For additional questions and concerns, please contact support@usaswimming.org.


Thank you,

USA Swimming



USA Swimming Member,


With the launch of the new SWIMS database on September 1, we want to share some exciting changes to the Safe Sport Club Recognition Program (SSRP).


Based on member feedback, and to provide greater transparency of your club’s progress in achieving SSRP approval, your USA Swimming SSRP club portal will track names of your club participants who have completed SSRP training online. This will allow the individual/s managing your club SSRP status to view who has completed the athlete or parent trainings through the new Coaching Certification Program. In addition to educational tracking, SSRP will be updated to create a more seamless application process with the clubs dashboard and future progress will not be erased each year.


While we work on developing a more efficient program for USA Swimming members to use, the ability for clubs to submit for SSRP approval will be on hold for two months. Between September 1 and October 31, USA Swimming member clubs can continue their progress towards completing all SSRP requirements, but will not be able to submit to USA Swimming for approval until November 1. Due to the delay in the ability to submit, USA Swimming’s Safe Sport team will be extending SSRP renewal deadlines until January 31, 2023, allowing clubs who are currently SSRP approved the ability to maintain their approval status. This extension will allow ample time for clubs to gather and input all the necessary information to be approved at a later date.


To learn more about SSRP, and view upcoming virtual trainings, please visit the USA Swimming’s Safe Sport Club Recognition website here or email us at ssrp@usaswimming.org.


For additional questions or concerns regarding SWIMS, visit the SWIMS Resource Hub.


Thank you,

USA Swimming



USA Swimming Coach Member,


You are receiving this email because you have either not started or completed the Foundations of Coaching courses.


Earlier today, you should have received communication regarding changes to the previously required Foundations of Coaching (FOC) courses. Below is additional information regarding these changes.


For new coaches who are still within their first two years of coaching and have not yet started the Foundations of Coaching 101 or 201 courses:


  • USA Swimming is encouraging you to wait until the new Coaching Certification Program launches September 1. You will remain a USA Swimming member coach in good standing as long as you complete the new Starting Block course prior to December 31, 2022, as well as the Core Certification course prior to December 31, 2023.

For coaches who have started the Foundations of Coaching 201 course:


  • The last day to complete it will be August 31, 2022. All progress will be lost if not completed by 11:59 p.m. ET on August 31, 2022.
  • Coaches can take the Core Certification course in the Fall if they prefer to not complete the Foundations of Coaching 201 course before August 31, 2022.

To allow you to continue to be on deck and coach at swim meets, USA Swimming will be extending all FOC requirements on your membership account until September 1. Changes to your current membership will be completed by USA Swimming through the current SWIMS database, and you will not have to take any further action. This extension is temporary and will only last until the September 1 launch. All LSCs have been made aware of this extension to your account.


For questions, please email education@usaswimming.org.


Thank you,

USA Swimming



USA Swimming Coaches & Club Leaders,


As we approach the launch of the new SWIMS database on September 1, we want to share some updates coming to Coach Education.


Based on member feedback, and to improve ease of access, your new USA Swimming account will feature all education and certification requirements in one location. Starting September 1, 2022, your USA Swimming account will give you access to the newly developed Coaching Certification Program. It will replace all current learning sites and platforms, where members have historically completed items including, but not limited to, background checks, Athlete Protection Training, Foundations of Coaching, Safe Sport Club Recognition and CPR/First Aid. The use of a single dashboard will allow members to easily access all educational requirements in one easy-to-find tab.


In addition to shifting all member education to your USA Swimming account, the Foundations of Coaching 101 and 201 courses will be replaced with new, relevant coaching information. By replacing this course, USA Swimming coach members will be able to work towards their development in the Coaching Certification Program, allowing users to start their personalized approach to their specific educational goals. Existing coaches will be required to take the Quality Coaching Framework, while new coaches will be required to take the Starting Block and Core Certification courses.


For new coaches who are still within their first two years of coaching and have not yet started the Foundations of Coaching 101 or 201 courses, we are encouraging you to wait until the new Coaching Certification Program launches September 1, 2022. You will remain a USA Swimming member coach in good standing as long as you complete the new Starting Block course prior to December 31, 2022, as well as the Core Certification course prior to December 31, 2023. For coaches who have started the Foundations of Coaching 201 course, the last day to complete it will be August 31, 2022. All progress will be lost if not completed by 11:59 p.m. ET on August 31, 2022. Coaches can take the Core Certification course in the Fall if they prefer to not complete the Foundations of Coaching 201 course before August 31, 2022.


The launch of the new Coaching Certification Program will bring additional exciting changes to membership. Some of these new features include courses available in English and Spanish, educational tracks for both the American Development Model Age Group Certification and Senior Certification as well as a new Children with Challenges course.


For additional questions and concerns, please contact education@usaswimming.org.


For more information on SWIMS, visit the SWIMS Resource Hub.


Thank you,

USA Swimming



USA Swimming Club Leaders,


As we approach the launch of Online Member Registration (OMR) this fall, we will continue to highlight changes to the registration process and ways you and your club can prepare.


Some of the early questions we received focused on how a club will be able to customize membership offerings and the impact a September launch will have on clubs that start renewals early.


We are aware that many clubs do not offer all membership types available from USA Swimming. Since members will start the registration process with an individual club’s link, the membership options that display during the checkout process can be customized by a club admin. By logging in to the updated Club Portal, club administrators will be able to opt out of particular membership options for their team. Once a team opts out of those memberships they will no longer appear at checkout for their members. Without an opt out, all membership types will be available as default selections.


Membership offerings will also be limited at the LSC level. If an entire LSC does not offer a membership type, that membership will not be included as an option for any member registering in the LSC and will not be one of the default options for clubs within the LSC.


While the launch of Online Member Registration (OMR) is still months away, we are aware that many clubs begin their renewal process starting in the Spring or Summer. Since every member will still be required to register and pay the USA Swimming fee starting in September, there are two options available to clubs:


  1. Clubs that have yet to start the renewal process:
    Since the USA Swimming fee (and the LSC fee for LSCs that opt in) will be collected during the online registration process, clubs can simply eliminate those fees from the club renewal dues this Spring/Summer. Clubs can still collect club dues during the early renewal, but members will pay their USA Swimming fee (and LSC fee for those LSCs that opt in) when they set up an account and complete the registration process in September.

  2. Clubs that have already collected renewal fees:
    These clubs will need to offer a credit using your invoicing system or your team accounting software. Since a member will “double pay” the USA Swimming fee (and the LSC fee for LSCs that opt in) in this scenario, the equivalent amount should be refunded to the member or credited against their future club dues. Note: A club will be able to view a list of registered members/families in both their USA Swimming account and their team management software to identify a list of members who are owed a credit.

It is important to note that the workarounds above will only be required this year. Once the Online Member Registration system is launched, in future years clubs can open their registration at any point and members can complete their renewal and pay the applicable USA Swimming and LSC fees.


As always, for additional information visit the Online Member Registration and SWIMS Resource Hub.


For additional questions and concerns, please contact support@usaswimming.org


Thank you,

USA Swimming



USA Swimming Club Leaders,


Starting in September, and coinciding with the membership year, USA Swimming will be moving member registration and renewals online. For the first time, USA Swimming’s new Online Member Registration (OMR) platform will allow all new and current members to complete their registration completely digitally.


Registration still starts with the swim club, as each club will have a personalized registration link to share with their existing and new members. Clubs will share their link with members of the team and when clicked, the system will automatically associate that registration to the club. Members cannot register for USA Swimming without their individual team link. The link can be sent directly to members or integrated as part of your team management software. Members will navigate the registration process digitally, entering the required USA Swimming information and any supplemental requirements for the team management software.


The first step in the registration process will require all users to set up their new USA Swimming Account. The links below show what that process will look like for parents and existing members:


How to Create an Account for Parents


How to Create an Account for Existing Members


All members and parents will be required to set up an account this year, but account and membership information will auto populate in future years for turn-key renewals. Once a member or parent sets up their account, they can continue with the registration process:


Online Member Registration


Members will complete the online registration process by paying their USA Swimming membership fee. LSCs may also opt in to having LSC fees collected at checkout. Collecting club fees will remain the responsibility of the club and can continue to be processed using team management software or existing processes.


While we recognize this is a significant shift to the USA Swimming registration process, there are equally significant advantages this offers our members:


  • Mobile-friendly registration process
  • Quick and easy renewals that align with the experience across most youth sports organizations
  • Immediate membership status upon registration, avoiding any lapses in insurance coverage and other membership benefits
  • Ability to directly update membership and contact information at any point via their USA Swimming Account. Thanks to a data transfer with team management software providers, updating contact information on the USA Swimming Account will automatically update information within team management systems.
  • Timely communications from USA Swimming detailing additional membership requirements and member resources

This is the first in a series of communications you will receive from USA Swimming detailing the new registration process for members, updated and additional functionality available to clubs, and the benefits available to members, clubs and LSCs.


To learn more about Online Member Registration and the new SWIMS database, visit the resource hubs on the USA Swimming website available at the links below:


Online Member Registration Page


SWIMS Resource Hub


The pages above will be updated frequently with user manuals, webinars and FAQs. Check back often to learn more and further familiarize yourself with the changes coming this Fall.


Any question can be directed to support@usaswimming.org



Thank you,

USA Swimming



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